Tenders & Procurement

 

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Tender and Public Quotation Procedures  

North Sydney Council frequently issues tenders and public quotation requests for supply of materials, equipment and services in order to fulfil its obligations and objectives as a service organisation. Council's tender and public quotation procedures have been carefully developed to ensure that all legal and ethical requirements are observed, and that the organisation obtains best value.

Documents will be made available free of charge electronically from Tenderlink at 

https://www.tenderlink.com/nsc/

 

Tenders and public quotations issued by Council may fall within five categories:

  1. Direct Procurement 
    Providing the pricing is competitive, a supplier may be selected, and direct procurement may occur, where expenditure on a good, service or material will not exceed $2,000 over the life of the contract.
  2. Invited Quotations
    One quotation to be sought and documented where expenditure is anticipated to be between $2,000  and $9,999.99.
    Two quotations are to be sought and documented where expenditure is anticipated to be between $10,000  and $24,999.99.
    Three quotations are to be sought and documented where expenditure is anticipated to be between $25,000 and $99,999,99.
  3. Select Tender
    Select Tenders are publicly advertised where expenditure will be greater than $100,000 and less than $150,000. The outcome of the selection process must be endorsed by the Procurement Panel.
  4. Tenders
    Tenders are to be publicly advertised where expenditure is expected to be greater than $150,000. The outcome of the tender process must be endorsed by the Procurement Panel, and be the subject of a report to Council.
  5. Annual Schedule of Rates
    A tender must be publicly advertised every two years, calling for fixed rates from contractors, for projects required to be carried out by Council on an 'as-required' basis. Such projects may include maintenance tasks, procurement of goods, or minor capital works. No more than five contractors are to be selected for inclusion in the Annual Schedule of Rates Contracts for any category of work to be conducted. Contracts under the Annual Schedule of Rates may be let by Council directly, or may operate under those let by bodies including NSROC or the NSW State Government. The outcome of the tender process, on which Council's Annual Schedule of Rates contracts are formed, must be endorsed by the Procurement Panel, and be the subject of a report to Council.

Council's Procurement Panel has been established to fulfil the following objectives:

  • To oversee all processes in calling and evaluating tenders and public quotations particularly for: probity, ethics, transparency, timing, WH&S, and adherence to Council and Local Government Act requirements.
  • To assist in ensuring that the chosen tender or public quotation provides the best value solution to the specifications.

The Procurement Panel's role includes:

  • Review of all tender and public quotation specifications prior to issue.
  • Review of selection criteria.
  • Oversight of tender and public quotation assessment process.
  • Review of tender and public quotation evaluation and recommendations.

The Procurement Panel has no input into technical specifications nor contract wordings. These are the responsibilities of the Council Officer in charge of the procurement along with Council's Manager Corporate Contracts and Solicitor.

Tenders and public quotations are generally advertised for a period of 25 days, during which the relevant documents are available to prospective submitters through our Customer Service Centre (front counter). Where appropriate, Council will also organise pre-tender meetings to provide any additional detail and answer questions. Tender and public quotation closing times are strictly adhered-to and tenders received after the advertised closing date and time cannot be considered.

All tenders and public quotations issued by Council are advertised in the Tuesday edition of the Sydney Morning Herald.

 

Note

All individuals and organisations lodging tenders and/or quotations with Council for provision of materials, equipment or services, must meet the legislative requirements for Australian Business Numbers (ABN), and registration for Goods and Services Tax (GST). All invoices must adhere to the Australian Taxation Office's guidelines.

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