Terms and Conditions of Entry

Please read these Terms and Conditions of Entry. It is assumed the entrant has read and accepted the Terms and Conditions of Entry when they enter the Prize.


  • The North Sydney Art Prize is a non-acquisitive art prize organised by North Sydney Council (Art Prize Organiser) and sponsored by Council.
  • The North Sydney Art Prize is open to any artist living and working in Australia over the age of 18 years. Current employees of North Sydney Council are not eligible to enter.
  • A maximum of two (2) works per artist can be entered. If submitting multiple works, you are required to complete a separate entry form and payment for each.
  • Entries must have been completed between 1 October 2021 - 31 March 2024.

Finalist artworks will be displayed at The Coal Loader Centre for Sustainability. Artworks will be displayed in the underground tunnels and chambers and other locations across the site. Artists submitting 3D, sculpture, installation, site specific, ephemeral, multi media works for display in the tunnels and Chambers are encouraged to attend an online or in person information session.

Payment and entry

  • All entries must be submitted online by 5pm on 30 November 2023. Late entries will not be accepted.
  • To be eligble for entry, please submit the following for each entry:
    • a completed entry form
    • payment of a non refundable entry fee of $36 incl. GST or $30 incl. GST for concession card holders payable online. Payment by Debit/ Credit card (Visa or MasterCard only). A copy of the concession card must be included in the entry.
    • a maximum of three (3) images of the artwork, OR
      • if submitting a proposal for a new work or work in progress, images or diagram that clearly illustrates the proposed work. Applicants must also submit image(s) of recent similar work as evidence of the quality of work proposed. If selected, a proposed work must be completed by 31 March 2024; OR
      • If the artwork is video or sound based include a URL link to Vimeo, YouTube, SoundCloud or other publicly accessible URL
    • all images must be named surname_firstname_artworktitle
    • a statement of no more than 50 words that describes how the work addresses an aspect of the North Sydney Art Prize curatorial theme. The statement must be uploaded in .pdf format and named surname_firstname_statement
    • Artist CV, one (1) single page only. The CV must be uploaded in .pdf format and named surname_firstname_cv
    • if the artwork is a 3D sculpture, proposal for an installation, site specific or ephemeral artwork, the entrant must provide an installation description that outlines how the artwork is to be installed and installation requirements. The installation description must be uploaded in .pdf format and named surname_firstname_installationguide

Art Prize theme

Submitted works should address an aspect of the North Sydney Art Prize curatorial theme.

Acceptable art forms and size restrictions

There are no restrictions on the type of medium used, however, artworks must meet the size and presentation requirements set out below.

Artworks that incorporate the use of artificial intelligence should include "Artificial Intelligence (AI)" in the artwork medium.

Artworks must be installed without impacting the heritage nature the site. Artworks are not permitted to penetrate or mark surfaces. Drilling into walls is not permitted.

Selection of finalists

  • Based on images and information submitted by the entrant, a panel consisting of the 2024 Art Prize judges and an employee of North Sydney Council will determine the finalists for the exhibition.
  • The decision of the selection panel is final and no correspondence will be entered into by the Art Prize Organiser.
  • Selection is based on the material submitted and the artist’s response to the curatorial theme.
  • There is no refund of the entry fee for work not selected. The entry fee is retained as a contribution to costs associated with processing and assessing work.
  • Misinterpretation of the entry does not constitute a reason for a refund.
  • Selected entrants only will be listed on Council’s website on Friday, 19 January 2024. Unsuccessful entrants will not be notified in writing.

Delivery, installation and collection

  • Finalist artworks are to be delivered and installed by appointment during the period 1-3 May 2024 and 6-10 May 2024.
  • Finalist artworks are to be de-installed/collected by appointment during the period 3-5 June 2024.
  • Artwork delivery, installation and collection will occur between the hours of 9am and 5pm Monday to Friday. Under no circumstances will delivery, installation, deinstallation or collection be permitted outside these hours, on weekends or on public holidays. If an artist is required on-site for installation, the artist will be responsible for arranging a representative to attend in their place should they be unable to attend in person.
  • Any entry not collected by the specified date will be disposed of by the Art Prize Organiser.
  • Courier deliveries and pick-ups are acceptable, however, it is the responsibility of the artist to arrange courier services.
  • All courier or delivery expenses are the responsibility of the entrant.
  • The Art Prize Organiser will not arrange courier or postal services or enter into freighting arrangements under any circumstances.
  • All artworks will be delivered to and collected from The Coal Loader Centre for Sustainability in Waverton NSW. Do not post artwork to North Sydney Council.

Exhibition of finalists

  • The Art Prize Organiser has the final decision regarding the placement and siting of works.
  • The Art Prize Organiser reserves the right to reject unsuitably prepared works including wet, dangerous or delicate works.
  • Entries are required to remain on display for the duration of the exhibition.
  • All artworks must be professionally presented, robust, and deemed safe for the general public.
  • Artworks must be installed without impacting the heritage nature of the site. Artworks are not permitted to penetrate or mark surfaces. Drilling into walls is not permitted. Only existing holes can be used for supporting installation works and this must be discussed with the Art Prize Organiser.
  • The exhibition site must be reinstated as appropriate. Artists will be charged a fee to reinstate the site should it be left damaged.

Loss, damage and insurance

  • The Art Prize Organiser is not responsible for entries during transit, installation, exhibition and deinstallation.
  • The Art Prize Organiser, their servants, agents and contractors, while taking all care, shall not be responsible for any loss or damage to any entry, and the responsibility belongs to the entrant.
  • The Art Prize Organiser recommends that all entrants arrange their own insurance for the exhibition and to cover against damage, loss or theft.

Sale of artworks

  • Entries need not be for sale.
  • Entries for sale must include GST (if applicable).
  • A commission of 30% for unrepresented artists and 40% for represented artists (to be shared equally with the nominated gallery) will be charged on works sold.

Ownership and copyright

  • Entries must be the original work of the entrant who must accept sole responsibility for ensuring their work does not infringe copyright laws.
  • The entrant authorises the Art Prize Organiser to use images of the entry for media, publicity, social media and on Council’s website.


Any dispute that arises and is not covered by a specific condition of entry will be decided by the Art Prize Organiser. Any decision will be final and no correspondence will be entered into. In submitting the online entry, the entrant acknowledges that they have read, understood, and accepted all the terms and conditions in the North Sydney Art Prize Conditions of Entry.

Force majeure

The Conditions of Entry and dates may be subject to change due to unforeseeable circumstances, such as Government health restrictions in response to COVID-19. All finalists will be informed immediately of any such changes.