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Before you book
When hiring a sportsground applicants must first read:
Points of note
A brief outline of some things to consider before booking a sportsground are detailed below:
Litter bins
Litter bins are essential if you are serving food or drink. As part of your booking, you need to hire one bin for every 30 people attending the function.
Back-to-back bookings and overstays
Council's grounds continue to be heavily booked. To ensure ground quality is maintained and that all hirers receive fair ground allocations, bookings times must be strictly adhered to.
Lighting
The lights will be turned on at the time(s) specified by the hirer. If additional time is required for setting up and/or packing up, then this must be factored into the start and finish times of the booking.
Parking
When using Council sportsgrounds, please ensure that all vehicles are parked in the designated parking areas and not on a grassed area unless authorised by Council.
Marquees
Marquees are not permitted in the North Sydney Council area.
Barbecues
Electric barbecues for public use can be found at the following locations:
- St Leonards Park
- Primrose Park
- Tunks Park
- Balls Head reserve
- Berry Island reserve
Portable gas barbecues are permitted, however consent is subject to current fire restrictions. Check the NSW Rural Fire Service information line 1800 679 737, or visit the website.
Please note, charcoal and wood barbecues are not permitted.
Drip mats/trays must be placed under the barbecue to collect any spillage. Council will take steps to recoup costs should any damage occur.
Booking forms
Casual hire
If you wish to book a sportsfield on a casual basis - less than 12 times in a season - complete the following form and submit it to our bookings team.
Casual bookings cannot be accepted during March and September due to maintenance schedules. There are two ‘booking’ seasons each year:
- Summer Season - October to February
- Winter Season - April to August N.B. Casual Winter code sports e.g. rugby league, touch, soccer, hockey etc. are not permitted September to March (inclusive).
Seasonal Hire
A seasonal hirer is a hirer that reserves an oval 12 or more times in a season. Complete the following form and submit it to our bookings team.
Summer
The Summer Season is held between the third week of September through to the end of March. Applications for this season close on the first Friday in August.
Complete a Summer Season Application Form if you wish to reserve an oval during October - March.
A copy of your Certificate of Currency must also be included with your application.
Summer Season application form
Winter code sports are permitted during the Summer season, October – March although the hours are strictly limited:
- October - January Restricted to 5 hours per week and only permitted Tunks Park No. 2, 3, 4 and 5 (Junior/school sport only)
- February - March Restricted to 10 hours per week but can be played on ALL ovals (excluding Tunks Park Turf Wicket)
Winter
The Winter Season is held between April and around the first week of September. Applications for this season close on the first Friday in February.
A copy of your Certificate of Currency must also be included with your application.
Winter Season application form
Please note, to hire North Sydney Oval, you will need to contact the venue directly.
The following may also need to be submitted:
- Certificate of Currency. If you don’t have your own insurance, in some instances it may be taken out through North Sydney Council.
- Litter Bin form. Litter bins are essential if you are serving food or drink. As a guide one bin is required for every 30 people attending the event.
Late applications will only be dealt with after on time applications have been allocated. Council will endeavour to meet requests, however there is no guarantee that sufficient sports fields will be available to meet user demand.
Seasonal Bookings will be confirmed 4 weeks prior to the commencement of the season.
Permanent hirers are required to give at least 2 working days’ notice when requesting ‘casual’ bookings or if they wish to cancel a booking.
Important information documents:
Fees and Insurance
Search 'sport' in our Fees and Charges directory to find applicable fees.
Note these possible adjustments:
- For bookings within 7 days of the event date, a $25 late fee applies (no bookings can be received within 2 days of the event date).
- A $25 fee will apply to each booking that needs to be amended after it has been confirmed in writing.
- Permanent Hirers that pay the entire season bookings 7 days in advance of the season commencing receive a 10% reduction on the scheduled fee.
Payment
Once applications are assessed a BPOINT payment link will be emailed. Upon payment received a booking confirmation will be provided. Payment may be made by cash, cheque, EFTPOS or credit card (Mastercard and Visa) at Council's Customer Service Centre, 200 Miller Street, North Sydney. Alternatively, a cheque may be mailed to the Customer Service Centre, North Sydney Council, PO Box 12 North Sydney, NSW 2059. Please do not mail cash.
Council charges a 0.75% service fee, inclusive of GST on transactions using Visa & MasterCard (credit, debit and prepaid).
Public Liability Insurance
Everyone must have insurance. If the booking is on behalf of an individual, then you will need to pay an additional fee of $173. If the booking is on behalf of a company, then you don't have to pay for Public Liability Insurance. However, you must include a copy of your Certificate of Currency (at the time of lodgement).
The policy must be for no less than $20 Million. Please be careful, some policies may not cover your group activity if it's held away from the office.